- #How to share a group contact list outlook 2016 how to#
- #How to share a group contact list outlook 2016 software#
(So, if you're experiencing a known issue, be sure that it will be addressed in due time.) Instead, Microsoft will continue to release new updates with bug and security fixes and new features for apps as soon as they are ready. This change means that Office will never be considered complete.
Note that your Contacts folder will also appear in the list however, with only folder visible permissions the content is not viewable.Īuthor: Ryan Donelan if you are a MicroKnowledge customer and have a software question to ask, feel free to contact us at any time by using our Support link at the top of the site.For starters, Office 2016 is now moving toward the new servicing model we see with Windows 10.
It will be marked with an icon with blue arrows.
Click on the Contacts tab to view your shared subfolder. Click Close on the Account Settings dialog box. Click Cancel in the Change Account dialog box you do not need to click Next. Your name should now appear under Open these additional mailboxes. Type in your name in the Add Mailbox dialog, then click OK. Click the Advanced tab, then the Add button. Highlight your Exchange account, then click Change. In Outlook, click on the File tab, the Account Settings button, then Account Settings. These steps need to be performed on each computer looking to view your shared contacts subfolder. In the Permissions area, check the boxes next to the desired permissions to give to your colleague.Īdd Your Mailbox to Your Colleague’s Account. From the Contacts tab, right click on your Contacts subfolder and choose Share, then Folder Permissions. Set Permissions on Your Contacts Subfolder 
In the Permissions area, check at least Folder Visible as an assigned permission. From the Contacts tab, right click on your Contacts folder and choose Share, then Folder Permissions. In the Permissions area check at least Folder visible as an assigned permission. Click the Add button to configure permissions for a specific user. Click Folder Permissions from the shortcut menu. 
From the Mail tab, right click on your Mailbox name, which appears above your Inbox. The following steps are written for users of Outlook 2010 with an Exchange Server however, the concepts apply to prior versions of Outlook as well. If you envision your Contacts subfolder like the figure above, a colleague cannot see the Contacts Subfolder unless they can see your Mailbox and Contacts.įortunately, there is a special permission called Folder Visible, which allows a colleague to see your Mailbox and Contacts without being able to view or edit any of the other content besides your Contacts subfolder. One complexity in this scenario is that you need to add permissions to three folder levels: your Mailbox, Contacts folder, and the Subfolder itself. In order for colleagues to view your contacts subfolder, they need to add your Mailbox to their Outlook account. Logically dividing your contacts into folders is a natural organizational technique, but Microsoft made it relatively difficult to share any of these subfolders with colleagues. Instead, you could share a contacts subfolder. Outlook makes sharing your main Contacts folder pretty simple, yet sometimes you don’t want to share all of your contacts. Try This, It Works How to Share Your Outlook Contacts Subfolder
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